What is it?
 

 

     Collaborative document management has become a 21st century business infrastructure requirement. The management and monitoring of the content flow through the business cycle allows the user to interact with corporate information efficiently, from the initial capture, creation, sharing and collaboration through the adoption, review, publication and archiving of documents. smartECM ensures that information professionals can find, use, share and protect valuable corporate content. Users can work via the web and offline the way they prefer and edit their content online or offline as needed. Allows you to publish content from a workspace to intranets, extranets or external websites. The solution's content control and publishing center also publishes to file systems, HTTP servers and portals. All this thanks to one more unified pluggable publishing service.

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ECM solutions for electronic formalization of documents.

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          _smartECM is available to connect customers as a value-added component, allowing the configuration and customization of the application to meet any required flow or sequence of activities. The solution is offered as a web-based tool module with a user-friendly graphical interface, allowing business users with the necessary knowledge and also system integrators to quickly adapt the platform to the specific needs of their organization, without extensive training and quickly.

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• Simplified access to information through various repositories;

• Improves productivity by automating routine tasks;

• Reliable repository designed to expand projects safely and easily;

• Flexibility, with a modular open source platform;

• Adaptability, through an innovative configuration and customization environment - Studio;

• Interoperability, open standards, including Dublin Core and __smartECM CMIS.

• Works natively with mobility, supporting mobile devices, tablets, smartphones and MFPs.

• Authenticates and digitally signs ICP-Br, DOC-ICP-15 (AD-RB); 

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          The _smartECM has a native connection with some biometric identification software, which collects and evaluates up to 5 biometric parameters: rhythm, acceleration, speed, pressure and movement. The biometric parameters are encrypted and added to the documents that are digitally added and cannot be opened or changed.

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"Sharing and collaborating content shortens learning time in businesses and makes them more competitive."

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          Content annotation: Adds removable notes directly to an Office document or media file, without changing the contents of the original document.

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• Audit smartECM keeps a history of all the actions carried out in documents. User activities and activities generated by the system are captured and stored, allowing full visibility of how the content is being used.

• Document lifecycle: Recording of each stage of the document lifecycle, from creation allowing you to define steps and tasks for simple and complex needs.

• Workflow: Helps content flow through structured business processes. Workflows can be quickly configured and saved for later use and used as a template to ensure process consistency.

• Forward: Allows you to view all your Office documents from the browser without wasting download time.

• Discussions: Users can share ideas, discuss reviews, collaborate on creating new documents.

• View document: _smartECM allows you to view all your Office documents from the browser.

• Records Management: _smartECM provides the framework for managing your retention and compliance needs, user, group or role security, and provides date or event-based lifecycle management.

• Content Relationships: "Relationships" is used to describe the semantic relationships that may exist between documents, which indicates that one document has an impact on the other.

• Dashboards: Provide users with an overview of the actions, workflows and documents that are critical to their current work.

• Publishing to the Web: Sharing content with a wider audience is made simple with the ability to publish to web sites.

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          Complete integration with blockchain and biometric services, capture, comparison and validation of signatures obtained through digital capture. Records of a signature's unique graphical parameters are stored next to the signature image in the document. These are the same parameters officially used to authenticate an individual's signature.

 

          _smartECM has a native connection with some biometric identification software, which collects and evaluates up to 5 biometric parameters: rhythm, acceleration, speed, pressure and movement. The biometric parameters are encrypted and added to the documents that are digitally added and cannot be opened or changed.

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          Collaborating on new or existing content is critical to determining how users can engage with corporate information.

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          _smartECM offers an effective alternative for the implementation of PAPERLESS concepts and automated processes with the possibility of executing processes without human intervention.

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          _smartECM offers document management resources and improvements that reflect the needs of its users on a daily basis.

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          WebCapture: _smartECM has the latest technology for browser-based capture and is the only one on the market that is cloud ready. No installation is required, just the browser. This approach will become the standard for capture in the coming years.

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          Drag & Drop Capture: drag and drop from desktop to browser. This allows users to import PDF, MS Office, etc;

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          Based on capture forms: Capture and import the document based on forms, ensuring business metadata.

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          E-mail: E-mail and associated attachments can be added directly to _smartECM;

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          Integration _smartECM allows you to create, edit and store your files directly from MS Office.

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What are the tangible benefits of using the tool?
 

• Fully adapted to the Brazilian market;

• Open source with commercial support;

• Modern architecture based on Java;

• Highly scalable, it can be used by small groups of users or even by large groups simultaneously;

• Development Platform allows customizations with plug-ins already available (ECM Broad);

• Fast and simple customization, which allows compliance with all business areas;

• More modern and advanced DAM functionality compared to other market solutions;

• The increase in the number of users worldwide due to the stability of the platform. Nuxeo - core of _smartECM is one of the fastest growing technology companies in recent years;

• The cost of hardware, implementation and software are much lower compared to competitors such as Alfresco, IBM FileNet, Oracle Content Web, Documentum, ImageNow, Kofax, SharePoint, etc;